Publisher for Office 365 Publisher 2019 Publisher 2016 Publisher 2013 Publisher 2010 Publisher 2007If you created a publication that you want to share with others who don't have Publisher, you can save it as a PDF (Portable Document Format) or XPS (XML Paper Specification) file. Commercial printers often prefer to receive a PDF file for printing. Save your publication in PDF or XPS formatChoose PDF if you want to save your publication in a format that can be easily shared and is used by many commercial printers. Choose XPS if you want to save your publication with even greater compression than PDF format. Note: These formats provide a way for others to view your publication only.

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The resulting files cannot be changed in Publisher.File formatAdvantagesNotesPDF (.pdf).Saves CMYK, spot color, and process color, as well as spot color in CMYK and PANTONE® — the formats that are preferred by commercial printers.Provides high-quality printable documents.Includes alternative text for images or imaged text.Embeds all needed fonts into a file before printing.Provides searchable text and hyperlinks.Preserves any metadata that is associated with the file.Needs.XPS (.xps).Provides Information Rights Management so the file owner controls who can open the file. Recipients who have not been granted rights cannot view the XPS file.Provides high-quality printable documents.Includes alternative text for images or imaged text.Embeds all needed fonts into a file before printing.Provides searchable text and hyperlinks.Preserves any metadata that is associated with the file.Needs the correct viewer, available as a downloadable add-in from Microsoft.

Sorry, I thought this would be simple to find by searching, but it appears that each page with an answer on it has Print Preview at the bottom, so I'm getting a huge number of unrelated hits! I'm converting publications from Ventura Publisher 10 to InDesign CS4 on Windows XP. I'm used to using Print Preview in Ventura to view the placement of the page within the paper size and confirm everything is the way I want it before printing.

I'm not needing to view color separations.For example, my page size for the printed publication is smaller than 8-1/2 x 11, but I'm also printing a postscript file to an 8-1/2 x 11 page size, then distilling a pdf version that is converted to a fax tiff image and transmitted by our fax service bureau to our subscribers. When I do this, I need to determine an exact percentage enlargement that will bring the content as close to the margins as possible, since the fax adds a header and shrinks it back down.

In Ventura, I can open print preview and tweak it, seeing in real time how my changes will print, quickly tweaking to bring images or text that are cut off back onto the page by changing the scaling or position of the content on the printed page size. I can't see a way to do that in InDesign. It's taking a lot more time since I can't eyeball it first before printing to file and making the pdf to test the change.Am I just not getting how to do this?

I see the Preview Window under print, but it isn't showing me the exact placement of the elements on the page, so I can see what's getting cut off and where, just the overall size of the enlarged area.Thanks - Nancy. Sorry, I thought this would be simple to find by searching, but it appears that each page with an answer on it has Print Preview at the bottom, so I'm getting a huge number of unrelated hits! I'm converting publications from Ventura Publisher 10 to InDesign CS4 on Windows XP. I'm used to using Print Preview in Ventura to view the placement of the page within the paper size and confirm everything is the way I want it before printing. I'm not needing to view color separations.For example, my page size for the printed publication is smaller than 8-1/2 x 11, but I'm also printing a postscript file to an 8-1/2 x 11 page size, then distilling a pdf version that is converted to a fax tiff image and transmitted by our fax service bureau to our subscribers. When I do this, I need to determine an exact percentage enlargement that will bring the content as close to the margins as possible, since the fax adds a header and shrinks it back down.

In Ventura, I can open print preview and tweak it, seeing in real time how my changes will print, quickly tweaking to bring images or text that are cut off back onto the page by changing the scaling or position of the content on the printed page size. I can't see a way to do that in InDesign. It's taking a lot more time since I can't eyeball it first before printing to file and making the pdf to test the change.Am I just not getting how to do this? I see the Preview Window under print, but it isn't showing me the exact placement of the elements on the page, so I can see what's getting cut off and where, just the overall size of the enlarged area.Thanks - Nancy. Thank you for your answer!

But that just shows me my original page size (7.875' wide x 10.75' high). It does not display the 7.875' x 10.75' page how it is positioned and appears on the 8-1/2' x 11' media as I apply different Setup Options Scale for both Width and Height, constraing proportions or not, scale to fit, and Page position centered, upper left, etc.I don't see how this preview shows me the results of applying different Print Presets in the print menu, unless I am still really not getting it.

As an extreme example, imagine I'm setting the scaling to 200%, and want to adjust the position, and maybe the scaling a little (189% 197%) so that an image, table or graph will be visible and print in the correct position on my 8-1/2' x 11' media. I would expect the print preview to show me a large image blown up 200%, and show my larger media size, not my smaller page size, so I can see the actual position and size as it will be printed. If I hit W, I'm just not seeing anything like that, it just seems to be my same page size without all of the extraneous view information, and doesn't seem to have any connection to settings selected under Print, unless there's another trick somewhere I'm not seeing.- Nancy. Short answer, because I have to!:- ) Medium answer (and you don't want the long one) I have a very automated, custom programmed production process for our weekly newsletters, which create press ready pdf files for our printer, fax files for our broadcast fax transmission, and pdf files for email broadcast on very tight deadlines, sometimes 15 minutes from final editorial copy to finished files being broadcast and sent to the printer. I have scripts that print postscript files from Ventura, and have an Access front end that feeds files into Distiller with specific job options required for the different file types, and spits them out into them the correct folders with the correct filenames for our different transmission processes, which are automated. Most of what we do is database-driven.Phase 1: my life is much easier if I can convert to InDesign by just getting it to generate postscript files that I can feed into the existing system, similar to my old postscript files from Ventura.

Then, Phase 2, I'll be working with my developer and replacing the old system with IDML, XML, scripts, In Copy, printing directly from In Design, and it will be automation heaven, I am sure!Just not this week.- Nancy. I'm sorry, I think I have not been very clear. This document has two purposes. I have a page setup to be printed on a press. It's not 8-1/2 x 11, because it has to be setup smaller for the press. It is perfect for that purpose.

To get a file I can feed to my fax broadcast system, I just need a postscript print file, the same file, that is now printed to a media size of 8-1/2 x 11, as large as possible to fill the space, with slightly different settings as to position on page, grayscale instead of color, etc. I am trying to avoid creating a separate document, or making changes to this document, because it isn't really necessary. This document is perfect for its purpose of creating the printed page; I just need a print file of it that's scaled a little larger to fit an 8-1/2 x 11 page so I can now run it through my fax system.The final output is not the problem.

I can find the correct scale and position and fix it in the Print Preset and I am done forever. My frustration is that to find the correct settings in InDesign, during this testing phase, I have to keep printing, creating the pdf, to just see what if changing the scaling by 1% will now move, for example, the page number back on the page so it will be in the pdf for the fax.

In Ventura, I would hit print preview, use a hand to move the page on the media until it was in position, and set it up in print setup so it could be attached to a script and print the same way each time. But I could see it visually prior to printing, and that's all I was trying to do in InDesign.It's true I'm having to move my creaky brain a new direction, and I'll look at your suggestions again. Thank you both for reading and responding to my original message. From your responses, I take it that the answer to my actual original question is, no, there is no print preview in InDesign that lets you view the actual image of the page on the media, and how it changes when different Print Setup Options are selected. The only way to really view it is to change the publication, so you show a page size that is the media size, and move the elements of the page and enlarge them to fit where you want them on the page.

Thanks for your answer. If I was working on a one time piece that isn't updated often, like a brochure, that would be a great suggestion. But I need to do this several times a week on tight deadlines. I need something more automated, and figuring out how to print a file from the same document then making a script to do it seems much quicker and simpler to me than building a new document when I have 15 minutes to get the final file into the fax broadcast system after it's approved for print.

I see how I could automate your solution as well, but I think if I can just get the scaling right, printing to file might be simpler. And thanks for clearly telling me what I'm asking to do for isn't possible! Yes, thank you, that is how I am doing it! I'm using a Distiller driver. But I need to get as exact as possible to have the elements on the page fill the space as much as possible, without counting the margins. So I'm having to change the scaling a fraction, check the pdf, no it's not in the correct position for my fax driver, do it again, do it again, argh!

And because InDesign doesn't allow me to change the position to top center, only left center, it makes it more difficult to get the scaling correct (I need slightly more space at the top than my original position even with the scaling for my fax tiff printer driver). So my frustation is that I can't just visually see the positioning. But you have a good point, I should measure all the elements on the page, add 0.125' to the top for the fax margin required, then use math to figure the enlargement based on the elements, not the original page size, to get it to fit the 8-1/2 x 11 page.I love InDesign, I understand why it is far far superior to Ventura in so many ways, but I use the scaling and checking visually to print enlargements of only a small part of a page daily in my proof and approval process, when I hand off just sections of a page to give to the editors to approve. So I'm now at a loss as to how I'll do that.

I see you've got this figured out, but I don't believe you completley understand the position options in the print dialog.You have upper left, which should put the upper left corner of the document at the upper left corner of the media, centered horizontally, which should align the top edge of the documetn and media, but center across the width, center vertically, which should align the left edges, and center, which should align the media and document centers (including marks and bleeds). To see those options, though I think you would need to change the ppd from Device Independent to the Acrobat ppd.There is not, unfortuantely a way to shift the image on the page using offsets other than that, though a custom ppd file might accomplish it (I'm not familiar with editing a PPD to change the offset values).Peter. This may be simpler than all of you are letting on.In the PRINT DIALOG there is a small proxy window in the lower left corner. The default option in this proxy is to show the position of the document (including any bleeds, slugs and marks you are printing) on the page size selected.

It won't show any detail for the document, but it might be all the OP needs.Click once on the proxy and you get a listing of the sheet (media) size, the document setup size and the current scaling factors. Click it again and you get an outline of the printable area for the current setup overlaid on the media.Peter. Thanks, Peter, but that window isn't good enough. I actually do need to see the details. When I'm changing scaling to enlarge the image, and positioning to try to get it on the page in a certain spot, it's not showing me what's cut off, and that's why I need to see the details of the page elements. I want it to cut off some white space on all sides when I'm enlarging, just not the top of my page number, for example, and that view will not let me see that until I make the pdf file.What I'd really love is to say enlarge by 113.5%, and begin it at the top center, and be able to enter a horizontal and/or vertical position on the page.

But it's probably something most people don't need to do, so it's unlikely. Yes, that might work for me!

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I can script it, and I bet I can even make it part of my Access front end menu that automates my pdf creation. I'm going to take a couple of more passes at getting the right% enlargement, because I'm pretty close right now, but if I just can't get it, I'll give this a close look.I'm still going to submit a request to be able to view the actual page details when scaling in the print preview, since I use that all the time. And I also wish there were more position options. I'd like to see what Ventura has in InDesign: Center of page, top center, right center, left center, bottom center, top left corner, top right corner, bottom left corner, bottom right corner, and custom positioning by x y.In the image below, I'm printing a table from the middle of the page to enlarge and give to an editor for approval.

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The custom position has been created automatically when I used the hand tool to move the page details from the print preview visually until the table I wanted to enlarge and print is in the correct position to print in the 8-1/2 x 11 page size. I use this feature all the time, and I'm really going to miss it!